APS5 Office Manager/Executive Assistant

ALL Aspects Recruitment & HR Services are currently seeking an experienced Executive Assistant for a government department that is responsible for working collaboratively with Australian Government agencies and northern jurisdictions, as well as industry, and investment partners to deliver inclusive, progressive policy outcomes in the north.

Responsibilities

Reporting to the Assistant Secretary, the Executive Assistant will provide high level administrative support to the Assistant Secretary to support the day to day running of the Branch and the Darwin Office. Duties generally include, but are not limited to:

• Supporting the Assistant Secretary with:
  • proactive diary and email management, control and coordination of correspondence and other documentation.
  • coordinating meetings including drafting agendas, collation of papers, booking of venue and catering.
  • coordinating travel arrangements including flights and accommodation.
  • assisting with finance activities, including procurement, credit card reconciliation and compliance reporting.
• Providing a point of contact for Corporate areas in Canberra for office-based information and referral for practical support of services.
• Coordinating and tracking work requests across the Branch in collaboration with support staff based in Canberra, Perth and various locations in Queensland.
• Coordinating office requirements including facilitating access to the buildings by visiting staff and contractors.
• Managing stationery supplies for the office.
• Managing work station sharing arrangements for the Darwin office.
• Ensuring first aid and emergency warden representation.
• Ad-hoc requirements for the office.

What we are looking for: 

We are seeking experienced candidates with the ability to:

• Liaise with internal and external stakeholders on operational and administrative matters;
• Resolve moderately complex enquiries from staff and provide information and advice consistent with departmental policies and guidelines;
• Assist in the provision of office and building management services;
• Contribute to providing support to staff within the region and support them through change;
• Work with a level of independence, under limited guidance, to deliver quality outcomes; and
• Effectively manage competing priorities including having accountability for tasks, decisions and organising workflow.

How to Apply: 

If you are a motivated and organised professional with experience in supporting executives and business operations, we'd love to hear from you. Please apply with your CV and a brief cover letter outlining your experience and what excites you about this opportunity to Senior Operations Coordinator - Chloe King at ops1@aarecruit.com.au 

For more information regarding this opportunity, please call the ALL Aspects Recruitment NT Operations Team on (08) 8981 7431.