AO4 Executive Coordinator - QLD

AO4 Executive Coordinator

All Aspects Recruitment & HR Services are currently seeking an AO4 Executive Coordinator for a temporary role until 2029 with the possibility of extension.

• AO4 pay scale
• Maroochydore location

As the Executive Coordinator, you will provide high-level administrative and executive support to the Regional Project Director. You will be the go-to person for ensuring the smooth operation of the RPD’s office and will play a critical role in enabling the successful delivery of the region’s major projects.

Duties include:

• Manage the RPD’s inbox, including monitoring, prioritising, actioning and responding to emails, and ensuring timely follow-up on critical matters.
• Manage the RPD’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and coordinate meeting agendas, minutes, and follow-up actions.
• Act as the first point of contact for the RPD, managing correspondence, phone calls, and inquiries.
• Coordinate and prepare high-quality reports, presentations, and briefing materials.
• Maintain accurate records and ensure the confidentiality of sensitive information.
• Liaise with internal and external stakeholders, including senior executives, project teams, and community representatives.
• Monitor and prioritise tasks to ensure deadlines are met.
• Provide general administrative support, including document management, expense reconciliation, and procurement activities.

Requirements

• Proven experience in providing high-level executive or administrative support, preferably in a project or government environment.
• Demonstrated experience in managing a busy inbox, including prioritising and responding to emails on behalf of an executive.
• Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence and reports.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• Knowledge of government processes and procedures (desirable).

To apply or for more information please submit your resume to qldjobs@aarecruit.com.au with the subject “AO4 Executive Coordinator” and include Responses to the Following Questions (maximum 1 page):
• Why are you interested in this role, and what excites you about supporting the Regional Project Director?
• What skills, experience, and attributes will you bring to this role to ensure success?